Saturday, September 03, 2011

Flat Rabbits


They usually come in shades of white with various odd markings on them, although other colors can also be found. I'm fond of them - probably overly fond - and I adopt them on a regular basis. They breed rapidly. They don't take much care and feeding once you file them away, but after years and years, they can overwhelm your life. Flat rabbits. Simple, garden variety information on paper.

Everything you see on the chair except for the file folders and a couple of envelopes has made its way through my scanner in the past two days. I'm on a roll or on a tear, take your pick. Digitizing and trashing.

This flurry began when I was contemplating buying yet another filing cabinet - then two related bits of information came my way. First, I read that you can now forget keeping all receipts for seven years, and three will probably do in most cases. Since bank statements and such are downloadable, you don't even have to keep those past their useful date. With both business and personal records stored not only in file cabinets but also in overflow boxes, this was fantastic news. I don't know why I hadn't heard it sooner, but better now than after having another four-drawer delivered. I love file cabinets, but in limited quantities. Second, I paid attention to the NeatDesk scanner ad I'd been seeing on TV, and I bought one. More on that another time. I love it. It's not perfect, so don't throw all of your originals away just yet, but it's about as perfect as it can be and still be fast and efficient.

I started with the unclassified piles around my office, then moved on to vendor receipts and such, but I have numerous categories. For the past couple of days, I've been into the tapir archives. There are an obvious few that will be refiled and kept (and I'm only in the paper file drawers, not even into the image drawer yet), but for the most part I am lightening the load and plan to make the useful stuff available online . . . very soon instead of "in my dreams." Meanwhile, it is on my hard drive (and, yes, backed up onto Carbonite), which is also new in my world, and what a cool discovery!

The project I really want to get to is that history thing. . . . More on these exciting developments coming your way. Stay tuned.

This blog is sponsored by Tapir and Friends Animal Store.


Lee Spangler said...

Wow you can come here and clean up my stuff as well. I have years of crap to file or throw away. By the way that is a great tapir picture on the top of the stack. You take care of that well now!

Francisca said...

Hah! So that's what's been keeping you offline... whipping your life into shape! Good for you! When progress is made, it helps make life feel lighter, doesn't it? :-)

Pat Tillett said...

I'm all for scanning. Before I retired, I tried to make our office paper free. I was surprised by how much people resisted it.